“Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address or address). Identification can be by the information alone or in conjunction with any other information. The processing of personal data is governed by the Data Protection Act 2018 and other legislation relating to personal data and rights such as the Human Rights Act 1998.
This privacy notice, is based on the standard wording set out by the Church of England and is provided to you by the Parochial Church Council (PCC) of The Parish Of St Helen Bishopsgate with St Andrew Undershaft and St Ethelburga Bishopsgate and St Martin Outwich and St Mary Axe, which is the data controller for your data.
The Church of England is made up of a number of different organisations and office-holders who work together to deliver the church’s mission in each community. The PCC works together with:
As the church is made up of all of these persons and organisations working together, we may need to share personal data we hold with them so that they can carry out their responsibilities to the church and our community. The organisations referred to above are joint data controllers. This means we are all responsible to you for how we process your data.
Each of the data controllers have their own tasks within the church and a description of what data is processed and for what purpose is set out in this privacy notice. This privacy notice is sent to you by the PCC on our own behalf and on behalf of each of these data controllers. In the rest of this privacy notice, we use the word “we” to refer to each data controller, as appropriate.
They will process some or all of the following where necessary to perform their tasks:
The data controllers will comply with their legal obligations to keep personal data up to date; to store and destroy it securely; to not collect or retain excessive amounts of data; to keep personal data secure, and to protect personal data from loss, misuse, unauthorised access and disclosure and to ensure that appropriate technical measures are in place to protect personal data.
We use your personal data for some or all of the following purposes:
Most of our data is processed because it is necessary for our legitimate interests, or the legitimate interests of a third party (such as another organisation in the Church of England). An example of this would be our safeguarding work to protect children and adults at risk. We will always take into account your interests, rights and freedoms.
Some of our processing is necessary for compliance with a legal obligation. For example, we are required by the Church Representation Rules to administer and publish the electoral roll, and under Canon Law to announce forthcoming weddings by means of the publication of banns.
We may also process data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with the hire of church facilities.
Religious organisations are also permitted to process information about your religious beliefs to administer membership or contact details.
Where your information is used other than in accordance with one of these legal bases, we will first obtain your consent to that use.
Your personal data will be treated as strictly confidential. It will only be shared with third parties where it is necessary for the performance of our tasks or where you first give us your prior consent. It is likely that we will need to share your data with some or all of the following (but only where necessary):
In general, we will endeavour to keep data only for as long as we need it, in accordance with the Church of England’s policies and if we are legally required to do so. This may mean we have to keep some of your records for an extended period of time, or permanently in specific circumstances. For example, it is current best practice to keep financial records for a minimum period of seven years to support HMRC audits. Notwithstanding this, we will look to delete data when it is no longer needed.
You have the following rights with respect to your personal data:
When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.
1. The right to access information we hold on you.
2. The right to correct and update the information we hold on you.
3. The right to have your information erased.
4. The right to object to processing of your data.
5. The right to data portability.
6. The right to withdraw your consent to the processing at any time for any processing of data to which consent was sought.
7. The right to object to the processing of personal data where applicable.
8. The right to lodge a complaint with the Information Commissioner’s Office.
Any electronic personal data transferred to countries or territories outside the UK will only be placed on systems complying with measures giving equivalent protection of personal rights through international agreements. Our website is also accessible from overseas so on occasion some personal data (for example in a newsletter) may be accessed from overseas.
If we wish to use your personal data for a new purpose, not covered by this Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
Please contact us if you have any questions about this privacy notice or the information we hold about you or to exercise all relevant rights, queries or complaints at: The Data Controller, St Helen’s Church, Great St Helen’s, London, England, EC3A 6AT.
You can contact the Information Commissioners Office on 0303 123 1113 or via email at ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
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